Consultation schedule
Design calls booked by day and by designer, with the wedding each slot belongs to linked on the record.
- Home
- Mobile App Development
- Events
- Manager oversight app for Wedding florists
Wedding Florist Management App for Managers
A wedding florist management app puts consultations, cooler stock, the delivery board and the month's figures in front of the general manager on one screen. SIZ Group designs and builds custom management apps for florists who book several weddings a month and want fewer checks running through the owner's phone.
01
How the customers of wedding florists search, compare and decide, and what that means for this project
Couples comparing wedding florists look at photos of past work, then ask how the florist handles a color change, a late delivery or a venue with a tight load in. Many want a clear quote for each bouquet, boutonniere and centerpiece before they book a design call.
Speed of reply and a sense of control decide the booking. A general manager who can see the design consultation schedule and the week's deliveries can offer a specific slot and a delivery window on the same call, which signals that the shop is organized.
For this project, the consultation schedule and the delivery board come first. Weekly florist reporting follows, because it shows the owner which weddings were priced well and which ones cost more in labor than planned.
02
What the general manager needs the wedding florist management app to prove before signing off
The general manager should see the week in one view: consultations booked, the cooler stock for each prep day, and the delivery board for each venue. A wedding with a consultation but no stock check or no driver should be flagged long before prep day.
The app should also show the money. Each wedding's quote, deposit and labor hours sit next to its arrangements, so the owner can see whether a large installation paid for its time. Reporting should come from those same records rather than from a separate spreadsheet.
03
A step by step walk through of one wedding week
On Monday, the general manager opens the app and sees a Saturday wedding with a design call booked for Wednesday but no stock check set for the stems. The consultation is confirmed, and the manager adds a stock check for Friday morning so the designer has the counts before the call.
On Wednesday, the designer records a change to the centerpieces, and the app recalculates the stem count and the labor estimate. The change shows on the quote, and the couple approves the new total in the app before the deposit is requested.
On Friday, the delivery board shows two venues on the same street with setup windows that overlap. The manager moves the second delivery forty minutes later and updates the route, so the driver's sheet changes before the van is loaded.
What you get
Key features
Cooler inventory
Flower cooler inventory counts recorded close to prep day, with a warning when a bloom runs short for the sheet.
Delivery board
The delivery and setup board flags any setup windows that overlap before a van is loaded.
Quote and labor tracker
Each quote with its deposit and labor hours, so the margin on every wedding is visible to the owner.
Weekly summary
Weddings delivered, margin per event and stock waste, sent to the owner every Monday.
Change log
Every change to an arrangement or a quote, with the time and the person who made it.
04
The information, content and access the florist will need to provide
The app needs each wedding's date, venue, load in window and on site contact, the designer's arrangement list, and the couple's quote and deposit history. Most of that already exists across a booking tool, a notebook and a stack of emails, so the first job is to choose one version of each wedding.
Access should match the role. The designer sees arrangements and consultations, the driver sees the route and venue details, and the owner sees margins and labor hours. Margins should stay away from anyone who does not set prices.
- Venue load in window and on site contact for each wedding
- Arrangement list and stem counts from the designer
- Quote, deposit and labor hours kept on the same record
- Role based access, with margins visible to the owner only
05
Costs, scope and timing for the florist management build
Cost follows the number of roles, the number of studio or warehouse locations, and how much quote and labor tracking the app must do. A shop with one manager and a single prep room is a smaller build than one with two warehouses and a payroll link. Mobile apps start at $4,500, and the final figure follows the scope agreed in writing.
We set the schedule after the roles and integrations are agreed. Until those are fixed, we will not give a timeline in weeks or months.
Scope stays manageable when the first release is fixed on a single page and each later idea is recorded with its effect on cost and launch.
- List every role that logs in before design starts
- Decide early whether labor hours are tracked in the app
- Fix the first release on one page and log later ideas
06
Rolling it out: getting the florists and the shop team to use the app
Start with the general manager and the head designer working the next wedding week in the app beside the current whiteboard. Once the two views agree for a full week, the whiteboard can be retired without losing a delivery.
Tell the team the app is where changes live. A late color request made in person has to be logged in the app that day, otherwise the cutting team and the driver will work from different versions of the same wedding.
Is a wedding florist management app useful for a shop that does only a few weddings a month?+
It can be, but the payoff is clearer when weddings run every week. A shop with a handful a month may get more from a shared calendar and a stock sheet. We will tell you that on the scoping call.
Can the designer use the app from a phone during a consultation?+
Yes. The consultation schedule, the arrangement list and the quote open on a phone, and changes made during the call are saved against the wedding. The app keeps working when the signal in a showroom or a barn is weak.
How are labor hours recorded?+
Staff add hours to each wedding as they work, either from a phone or at the end of the day. The owner sees labor against the quote, so an arrangement that ran over is visible while the next one is still being priced.
Will the app connect to our accounting software?+
It can send quote totals, deposits and labor summaries to QuickBooks or a similar tool, so the books stay in step without retyping. Supplier invoices and payroll stay in those tools, and the app does not duplicate them.
What happens when a venue moves its load in window?+
The venue record changes, and every delivery and setup slot that uses it is flagged to the team lead. Nothing moves until a person confirms the new times, so a change does not quietly break a route.
Let's make it happen
Put every wedding week on one manager screen
Bring a recent wedding week to a free scoping call, and we will map the first release around it.