Menu picker
Couples choose from clearly described signature menus, with dietary tags on every dish.
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A Wedding Catering Client App for Menus, Guests and Payments
SIZ Group builds a wedding catering client app where couples and planners can choose menus, submit guest dietary details, book a tasting and track each payment on schedule. The goal is a clean guest count and fewer late-night texts before the event.
01
A Step-by-Step Journey Through the Finished App
A couple who booked a Saturday reception in late spring opens the link their caterer shared after the contract was signed. They open the wedding caterer app for couples, see the menu options, pick two entrées and a vegetarian choice, and select a tasting date from the open slots. The app reads the deposit already paid and shows the due date for the next installment.
A week before the tasting, the planner sends the guest list form from the wedding guest dietary form app. Each guest taps a link, marks allergies and meal preference, and the totals update on the caterer's side. On the day before the deadline, the app locks the final count and sends the kitchen a summary with the allergy notes highlighted at the top.
Couples often ask what happens if they want to change the menu after the tasting. The app shows the approved change window and the price difference before the change is saved, so the planner is not caught off guard.
02
Seasonality: Peak Wedding Months and Late Changes
Wedding season tends to run from late spring through early fall, with Saturdays booked first and holiday weekends close behind. Caterers in that window handle a steady flow of tasting requests and menu revisions, and the work piles up in the weeks before a big weekend.
The app should let the owner set the tasting calendar, block dates the kitchen cannot cover and alert the team when a guest count changes after the lock date. Late changes should go to a manual review queue, with the per-head fee shown to the couple before they confirm the change.
- Saturday blackout rules with a waitlist
- Tasting slots tied to the chef's calendar
- Late guest-count changes routed to review
- Fee shown before a late change is confirmed
03
Mistakes We Would Steer Wedding Caterers Away From
The first mistake is collecting guest details in a shared spreadsheet that the couple, the planner and the venue all edit. Dietary notes get overwritten and the kitchen prints the wrong list. One form per guest, with a single owner for the final sheet, avoids that problem entirely.
The second is building a wedding menu selection app with every dish the kitchen can make. A couple chooses faster from four clearly described options than from forty photos, and the kitchen can plan ingredients around a smaller set. Start with the signature menus you actually serve.
The third is quoting a fixed price in the app before the site visit. Show package ranges, and let the planner confirm the final quote after the venue review.
What you get
Key features
Guest dietary form
Each guest completes a short form with meal choice and allergy notes, and the planner sees totals update live.
Payment schedule
Deposit, installments and the balance due date appear on one screen, with reminders before each one.
Tasting booking
Couples pick a tasting slot from the chef's open times and receive a confirmation and a reminder.
Late-change queue
Guest-count changes after the lock date go to review, with the fee shown before anything is confirmed.
04
What Drives Cost and How to Keep Scope Under Control
The main drivers are the number of user roles, the logic behind the payment schedule and whether the app connects to your contract or accounting software. A guest form on its own is straightforward. A full payment schedule with reminders, refunds and late fees takes more design and testing.
We would fix the first release to the menu picker, the guest form and the payment schedule, then list tasting booking and vendor coordination as later phases. Mobile apps start at $4,500, and the written scope we send after the call shows exactly which features that price covers.
Every module is priced separately in the written scope, so you can see what each part of the couple's experience costs to build.
05
Rolling It Out to Couples, Planners and Staff
Couples adopt a new tool when their planner recommends it at the right moment. We would add the app link to the signed contract packet and to the first payment confirmation, so the invitation feels like part of the booking rather than a separate sales step. A short welcome note from the planner, with the link and one line of explanation, works better than a long instruction page.
Your team needs a short walkthrough of the guest list, the lock date and the late-change queue before the first wedding uses them. Keep a printed reference card at the tasting table, so the chef or manager can answer questions without opening the app.
06
Measuring Whether the App Is Helping
Track guest forms returned before the reminder deadline, the number of late guest-count changes and the share of couples who finish menu selection without calling the office. A falling number of late changes is usually the clearest sign the app is working.
Also check how many tasting bookings are kept after the first reminder. If couples cancel more often, the reminder wording or the way the fee is displayed may need work.
- Guest forms returned before the lock date
- Late guest-count changes per event
- Menu selections completed without a phone call
- Tasting bookings kept after the reminder
Can a wedding catering client app handle guest dietary forms?+
Yes. Each guest receives a short form with meal choice, allergy notes and dietary tags, and the planner sees a summary by table or by dish. The kitchen receives only the fields it needs, so private notes stay with the planner.
Can couples pay their deposit and balance in the app?+
They can, through a card processor such as Stripe or Square, which keeps card data out of your system. The payment schedule, reminders and refund rules should be agreed with your contracts before we build them.
What happens if guest numbers change after the lock date?+
The change goes to a review queue, and the app shows the per-head fee and any kitchen notice before the couple confirms. You decide whether to accept it, and the final count is recorded either way.
What would a wedding catering client app cost?+
Mobile apps start at $4,500. The price depends on user roles, payment logic and integrations, and we will spell out what is included before any design work starts.
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Let's make it happen
Lock Your Guest Count Without the Late-Night Texts
Send us your menu list and payment schedule, and we will reply with a written scope and price for the first release.