A job order board
Every open search shows its stage, lead recruiter, backup and next milestone on one screen.
- Home
- Mobile App Development
- Professional services
- Manager oversight app for Recruiting agencies
Manager Oversight App for Recruiting Agencies
A manager oversight app for recruiting agencies shows the managing partner every open job order, recruiter workload and client deadline on one screen. SIZ Group builds it for iPhone and Android, so a managing partner can rebalance a desk between client calls without asking each recruiter for a status update.
01
Why recruiting leaders lose sight of the desk
A recruiting desk runs on many moving parts at once. One recruiter may carry eight job orders, another may be waiting on client feedback for every submittal, and a third may be covering a colleague's accounts after a sudden absence. Problems stay hidden until a client says a candidate never arrived, or a start date falls through the cracks.
The usual fix is a daily stand-up and a shared spreadsheet, and both break down as the desk grows. A managing partner needs to see which orders are at risk, which recruiters have room and which clients have gone quiet, without opening each record. An oversight app places those answers on one screen.
02
How recruiting work moves, and where it stalls
A typical search begins with a client call and a written job order, then moves through sourcing, screening, submittals, client interviews, an offer and a start date. The handoffs cause most of the delay. Sourcing stops when a job order lacks a clear must-have list, and submittals wait when a recruiter is buried in screening calls for another client.
Client feedback is the slowest link. A hiring manager who takes a week to respond keeps a candidate waiting, and the candidate may accept another role. The oversight view makes that wait visible by showing how long each submittal has sat with the client, so the managing partner can call the account owner before the deal cools.
- Each job order shows a stage, a lead recruiter and a backup
- Submittals waiting on client feedback are timed and flagged
- Recruiter capacity is visible across every open job order
- Accounts with no activity for a set period are listed for review
03
A managing partner's Monday on the desk
Consider a managing partner reviewing the desk before a client review. The board shows a warehouse operator's forklift-driver search, with a submittal that has waited six days for feedback. The partner calls the account owner, who confirms the hiring manager is traveling, and the partner moves the follow-up to a named backup contact on the account.
Next, the partner checks the capacity view and sees one recruiter carrying two open searches in the same specialty while another recruiter has room. The partner moves one search across, and the change is recorded with the time and the name of the person who made it. The receiving recruiter gets the job order file with the notes attached.
Before the afternoon meeting, the partner opens a quiet account that has not placed a candidate in months. The app flags it for a retention call, and the partner adds that task to the account owner's list for the next morning.
What you get
Key features
A client feedback timer
Submittals waiting on the client are timed and flagged, so the account owner can follow up.
A recruiter capacity view
A two-week picture of open searches per recruiter, with clear flags on anyone overloaded.
A quiet account list
Clients with no placements or activity for a set period appear for a retention call.
A change log
Reassignments and approvals are recorded with the person and the time they were made.
04
Peak hiring months and quiet stretches on the desk
Desk demand moves in waves. Retail and warehouse hiring builds through the autumn, hospitality ramps up for summer events and a January surge follows budget resets. Contract placements can spike before a busy filing or project season. A managing partner needs to see those peaks coming, so recruiters are not stretched when the phone rings.
Quiet periods matter as well. In slower weeks, recruiters can clean up candidate databases, review feedback trends and contact past placements. The oversight board should keep those tasks visible rather than letting them disappear beneath urgent work.
05
What drives cost and keeps the first release focused
Cost depends on how many recruiters and roles the app covers, how many reports the managing partner wants and whether the app reads from the applicant tracking system. The job order board, the capacity view and the client feedback timer form the core, and they work without any outside connection.
Settle the first release in writing before development begins. Each later report or integration receives its own price and timing after the free scoping call, so every addition is a deliberate decision.
- The number of recruiters and roles on the desk
- How many standing reports the managing partner needs
- Whether the app reads from or writes to the applicant tracking system
- The number of client accounts tracked for retention
06
Rolling it out across the desk
Start with one desk, usually the team holding the most open job orders. Run the oversight board beside the current tracker for one full cycle, then compare the two lists and explain every difference before the old tracker is retired.
Recruiters adopt tools that protect their calls. Show them that the board warns the managing partner about a blocked search before the partner phones them. Post-launch support is available for adjusting alerts and reports once the desk settles into the new routine.
Does this replace our applicant tracking system?+
Usually not. Most agencies keep their tracker for candidate records and use the oversight app for the job order board, capacity view and feedback timer. We connect the two only where it helps, after confirming what your platform allows.
How do we keep candidate details out of the managing view?+
The board shows search names, stages and dates. Candidate profiles stay behind the access rules of the tracker, and the managing partner sees summaries unless a recruiter opens a file for a specific reason.
What should we measure to know the app is helping?+
Track how many submittals wait longer than a set number of days for feedback, how often a search is reassigned at the last minute and how many past clients return within a year. Compare those figures with the same period the year before.
Can part-time recruiters be included?+
Yes. Their available hours go into the capacity view, so the board never assigns more searches than their schedule allows. Their open work still appears alongside the full-time desk.
What does a build like this cost?+
Mobile apps start at $4,500. The final total follows the number of recruiters, reports and integrations you need, and it is set out in writing after the free scoping call.
Related
All professional services pagesMore for professional services
Let's make it happen
See the whole desk on one screen
Ask SIZ Group for a free scoping call at +1 254 323 2698 or by email at info@sizgroup.com. Your written scope and price follow the call.